Beverly Hills Unified School District
 
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Previous MeetingDecember 09, 2014 06:00 PMNext Meeting
Organizational Meeting
STC/Jon Cherney Lecture Hall
Beverly Hills High School
Beverly Hills, CA 90212

 

  
(D) Discussion Item
(V) Can Vote
(C) Consent Item
A.  OPEN SESSION-4:00 P.M.   
B.  PUBLIC COMMENT   
Unfold C.  CLOSED SESSION-4:00 P.M.   
         
1. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (2 Cases)     
         
2. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Beverly Hills Unified School District v. Federal Transit Administration, et al., USDC Case No. CV 12-9861-GW(SS)     
         
3. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Section 54956.9): Beverly Hills Unified School District v. Los Angeles County Metropolitan Transportation Authority (LASC Case No. BS 137606)     
         
4. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Section 54956.9): Karen Christiansen v. Beverly Hills Unified School District Case No. BC 420456 Claim of Strategic Concepts and Karen Christiansen     
         
5. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Section 54956.9): Carter Paysinger v. The Beverly Hills Unified School District, a public school district, Lewis Hall, individually(Case No. 2:14-CV-5509)     
         
6. CONFERENCE WITH LABOR NEGOTIATORS     
  Agency Representative: Dave Hoffman
Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS
Unrepresented Employees
         
7. EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE     
Unfold D.  OPEN SESSION-CALL TO ORDER-6:00 P.M.   
         
1. BOARD PRESIDENT INTRODUCES MS. JUDITH CHAN     
         
2. INTRODUCTION OF THE K-8 STUDENT BODY PRESIDENTS     
  Lucy Kim  Hawthorne
Wesley Wu  Horace Mann
Lauren Stein/Audrey Labib  El Rodeo
Julie Park  Beverly Vista
         
3. FLAG SALUTE BY THE BHHS ASB PRESIDENT     
  Alanna Schenk
E.  APPROVAL OF THE AGENDA   
F.  REPORT OF CLOSED SESSION ACTION   
G.  AGENDA HEARING PERIOD/ORAL COMMUNICATION FROM THE AUDIENCE   
Unfold H.  CONSENT CALENDAR*   
         
1. APPROVAL OF REGULAR BOARD MEETING MINUTES-NOVEMBER 25, 2014      (V)  (C)  
         
2. CERTIFICATED PERSONNEL REPORT      (V)  (C)  
  Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring.  All individuals are appropriately credentialled for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
         
3. CLASSIFIED PERSONNEL REPORT      (V)  (C)  
  Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring.  All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
         
4. APPROVAL TO ENTER INTO AGREEMENT AMENDMENT WITH PHYLMAR GROUP FOR PREPARATION AND APPROVAL OF A FEASIBILTY STUDY TO ACCELERATE DISBURSEMENT OF CONTAMINANTS FROM UST AT EL RODEO SCHOOL      (V)  (C)  
  An underground storage tank (UST) was closed in place at El Rodeo School in 1998. This
tank and associated contaminated soil was removed in 2008. In conjunction with this removal, the District was required to conduct an ongoing groundwater monitoring program. Periodic sampling has continued for eight years, with seven wells remaining clean, and one well delivering small volumes of oil. Attempts to reach closure with RWQCB on this cleanup have been rebuffed. Closure is unlikely without additional steps  to accelerate the dispersion of contaminants. The District is eligible to apply for reimbursement from the UST Fund. To date the UST has funds and has reimbursed the majority of the costs incurred by the District.
         
5. APPROVAL OF BEVERLY HILLS HIGH SCHOOL JOURNALISM TEXTBOOK ADOPTION      (V)  (C)  
         
6. APPROVAL OF DISTRICT WIDE ROOFING INSPECTIONS & MAINTENANCE BID #14-15/004      (V)  (C)  
  On July 8, 2014, the Board of Education approved the start of the bid process for roofing maintenance/warranty District wide. Vendors were solicited and three bids were received.
         
7. CASH COLLECTION REPORT #11 for 2014/2015      (V)  (C)  
  The district has received cash and checks during the period of November 17, 2014 through November 26, 2014  in the amount of $343,823.29.  A detailed list has been included as part of this agenda item to reflect what cash has been collected by the district.  Cash collected is available for board approved expenditures and is tracked by type and source.
         
8. APPROVAL OF WARRANT REPORT #11 FOR 2014/2015      (V)  (C)  
  Pursuant to Education Code 42630 et al, the district has issued warrants for salary, benefits, and voluntary deductions as well as payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with the Education Code, Public Contract Code, and Board Policy. The reporting period included November 17, 2014 through December 1, 2014. The total issued was $3.136.325.81 for payroll and benefits and $786.834.56 for commercial vendor/contractor payments for a total disbursement of $3.923.160.37.
         
9. RATIFICATION OF PURCHASE ORDER REPORT #11 FOR 2014/2015      (V)  (C)  
  The purchase orders have been issued for supplies, services, and equipment according to Board Policy, Education Code, and Public Contract code. The period of covered for the purchase orders issues was November 15, 2014 through November 30, 2014. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $491,515.16 for the General Fund and $40,000.00 for the Cafeteria Fund.

A detailed list of purchase orders issued is attached for review.  
         
10. ACCEPTANCE OF DONATIONS FOR THE BEVERLY HILLS HIGH SCHOOL      (V)  (C)  
  Pursuant to Board Policy and Administrative Regulation 3290, each donation is reviewed prior to acceptance by the site administrator to verify it will meet the goals of the department or school site.  All monetary donations received are expended in compliance with Board Policies.  Mr. Paysinger has reviewed this monetary donation in the amount of $1,150.00 for Robotics, $1,126.00 for Albion St. School, $1,032.62 for Advance Dance, and $300.00 for Band and agrees it meets the school site goals.   
         
11. APPROVAL OF ADOPTION CALIFORNIA ENERGY COMMISSION BRIGHT SCHOOLS PROGRAM RESOLUTION      (V)  (C)  
  The California Energy Commission’s Bright Schools Program (BSP) offers specific services to help California school districts become more energy wise, such as identifying cost effective energy-efficient projects to meet district need. The Bright Schools Program can assist districts with getting the most from their renovation and maintenance investments. By conducting energy audits BSP consultants can identify energy-related projects that can be implemented as part of a comprehensive Bright Schools energy package.
         
12. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT:TECH ED SERVICES, INC.      (V)  (C)  
  Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Tech Ed Services, Inc. to offer assistance with the E-Rate process and requirements.
         
13. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT: COLLEEN R. PATTERSON      (V)  (C)  
  Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Colleen R. Patterson to offer specific project services in the Business and Finance area.
Unfold I.  BOARD ORGANIZATION/ACTION   
         
1. PRESENTATION OF RESOLUTION #2014-2015-013 AND OUTGOING GAVEL TO FORMER PRESIDENT     
  Dr. Goldberg presents Mr. Margo with a resolution and plaque.  Mr. Margo responds.
         
2. ELECTION OF PRESIDENT      (V)  
  Nomination and vote for the Board President.  Installation of the President takes place and the Oath of Office is administered.
         
3. ELECTION OF VICE PRESIDENT      (V)  
  The new Board President calls for nominations for Board Vice-President and then calls for discussion and vote.  Installation of the Vice-President takes place and the Oath of Office is administered.
Unfold J.  ORGANIZATIONAL ACTIONS   
         
1. ADOPTION OF ANNUAL MOTIONS      (V)  
         
2. APPROVAL OF CERTIFICATION OF SIGNATURES      (V)  
  Each year school districts at their Organizational Meeting are required to approve a Certification of Signatures.
         
3. BOARD MEETING DATES FOR DECEMBER 2014-DECEMBER 2015      (V)  
  The Beverly Hills Unified School District Board of Education meets on the second and fourth Tuesday of each month except for summer months.
         
4. SELECTION OF ANNUAL REPRESENTATIVE TO THE LOS ANGELES COUNTY SCHOOL TRUSTEES ASSOCIATION      (V)  
  Each year school districts at their Organizational Meetings are asked to select a Board Member to serve as the Los Angeles County School Trustees Association representative.
Unfold K.  HUMAN RESOURCES   
         
1. APPROVAL TO HIRE COLLEGE AND CAREER CENTER ASSISTANT      (V)  
  In support of Beverly Hills High School's Dean of College Admissions and the ROP Director and their respective programs, a new job description has been created. At this time, the Board is asked to approve the hiring of a College and Career Center Assistant.
Unfold L.  EDUCATIONAL SERVICES   
         
1. DISCUSSION AND APPROVAL OF BEVERLY HILLS HIGH SCHOOL SINGLE PLAN FOR STUDENT ACHIEVEMENT      (D)  (V)  
  The Single Plans for Student Achievement, including specific actions to meet goals, are provided for annual review by the Board of Education. The Beverly Hills High School Administration will provide an overview of their action plan for meeting state and federal accountability requirements.
Unfold M.  FUTURE BOARD MEETINGS   
         
1. REGULAR BOARD MEETING-TUESDAY, JANUARY 13, 2O15-7:00 PM-STC/JON CHERNEY LECTURE HALL, BEVERLY HILLS HIGH SCHOOL     
         
2. REGULAR BOARD MEETING-TUESDAY, JANUARY 27, 2O15-7:00 PM-STC/JON CHERNEY LECTURE HALL, BEVERLY HILLS HIGH SCHOOL     
N.  ADJOURNMENT   

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* Consent Items are considered routine and can be handled with one action since it is recommended that all items be approved unanimously.  Board members may request that any item be removed from the Consent Calendar and be considered separately.




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